Annual Letters and Notices

Notices:
1. FERPA Family Educational Rights and Privacy Act (FERPA) Annual Notice

The Family Educational Rights and Privacy Act (FERPA) is a federal law that outlines families' rights to the educational records of their child(ren).

Quakertown Community School District Notification of Rights under FERPA:

The Family Educational Rights and Privacy Act (FERPA) affords parents and students over 18 years of age ("eligible students") certain rights with respect to the student's education records. These rights are:

  1. The right to inspect and review the student's education records within 45 days of the day the School receives a request for access.

    Parents or eligible students should submit to the School principal a written request that identifies the record(s) they wish to inspect. The School principal will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.

  2. The right to request the amendment of the student's education records that the parent or eligible student believes are inaccurate.

    Parents or eligible students may ask the School to amend a record that they believe is inaccurate. They should write the School principal, clearly identify the part of the record they want changed, and specify why it is inaccurate. If the School decides not to amend the record as requested by the parent or eligible student, the School will notify the parent or eligible student of the decision and advise them of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.

  3. The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent.

    One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is a person employed by the School as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the School Board; a person or company with whom the School has contracted to perform a special task (such as an attorney, auditor, medical consultant, or therapist); or a parent or student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.

    A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.

    Upon request, the School discloses education records without consent to officials of another school district in which a student seeks or intends to enroll.

  4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the Quakertown Community School District to comply with the requirements of FERPA. The name and address of the Office that administers FERPA are:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5901

First Day Forms For Elementary and Secondary Students

ELEMENTARY
Parent Information
Verification Sheet
Parent Information Verification Sheet
Download Your Verification Sheet Format Preference
MSWord | PDF

ELEMENTARY Verification Sheet Step 1: Mandatory Forms

  • Annual Health Update Form (Refer to your child's school's website for form)

ELEMENTARY Verification Sheet Step 2: Additional Forms (if applicable)

  • Picture Day Envelope (Hard copy sent home)
  • School Insurance Application; mailed directly to vendor

ELEMENTARY Verification Sheet Step 3: Read These Forms


SECONDARY
Parent Information
Verification Sheet

Parent Information Verification Sheet
Download Your Verification Sheet Format Preference
MSWord | PDF


SECONDARY Verification Sheet Step 1: Mandatory Forms

  • Student Emergency Information Form (Hard copy sent home)
  • Annual Health Update Form (Select from Below)
    - Middle School Annual Health Update Form (Refer to your child's school's website for form)
    - Freshman Center and Senior High School Annual Health Update Form

SECONDARY Verification Sheet Step 2: Additional Forms (if applicable)

  • School Insurance Application; mailed directly to vendor

SECONDARY Verification Sheet Step 3: Read These Forms

***Please note: QCSD no longer uses hard copies of first day forms. Please see the InfoSnap information on the homepage of each school. However, this resource page continues to be available for parents that need a particular form as a resource.**


Other First Day Forms of Interest

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