Year-End Procedures (XFERS/REF.PMTS.)

Transfers and Refund Requests

Please allow two to four weeks for transfers and refunds to be completed.

Requesting A Transfer of Funds Between My Students' Accounts

Cafeteria account transfers can be requested by emailing the following information to

  • Transfer FROM: (Student Name, QCSD Student ID #, School Name)
  • Transfer TO: (Student Name, QCSD Student ID #, School Name)

Requesting A Refund for My Students’ Cafeteria Account

Cafeteria account refunds can be requested by emailing the following information to

  • Student Name
  • Student ID # (listed on the student's schedule)
  • School Name
  • Parent Name
  • Street Address
  • City, State and Zip code
  • Phone #

How Do I Add Money to My Child's Lunch Account?

To ease parent’s ability to track a student’s food purchases, payments and meal account balances, Quakertown Community District uses an online system that allows parents to:

  • Pay for school meals using a Visa, MasterCard and Discover debit or credit card
  • View meal account balances
  • View a Meal Account Transaction History Report with a detailed list of cash, check or
  • Avoid challenges associated with students handling cash or check
  • Receive emails when meal account balances are low

Parent participation in this service is voluntary and parents may enroll at any time. Enrolling in the service will allow parents to access this information 24 hours a day, seven days a week. For those who do not wish to add funds electronically, students may bring money (Check Payable to Quakertown Community School District) to the cafeteria to be added to the meal account.

Note: The Full Name of the Student Must be in the Memo Section to Ensure Properly Credit



For questions, contact the Food Service Department at (215) 529-2018.  




  • Year-End Procedures

    Graduating Students*

    On June 30th of each year, balances for all graduating seniors will no longer report in their Cafeteria Account. The appropriate District personnel will have access to balance files. The following process will occur depending on the Student’s situation:

    • Sibling(s) in the District: Cafeteria Accounts with funds will be transferred to the next eldest sibling automatically unless otherwise requested beforehand.
    • No Sibling(s) in the District: Any funds over $5.00 will be issued a refund check automatically. A request for refund/transfer on positive account balances less than $5.00 will be granted with a written request by the Parent/Guardian that the student resides with within 60 days of the end of the school year, or 60 days after the date the student leaves the District. After 60 days, inactive account balances will be closed and the funds will no longer be available. They will be applied to unpaid lunch balances.

    *Includes Students Leaving the District

    Active Students

    Funds remaining in active students’ cafeteria accounts at the end of each school year will automatically be applied to the students’ balance for the next school year. 

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